hero
91
companies
271
Jobs

Office Administrator

ErisX

ErisX

Administration
Sydney, NSW, Australia
Posted on Friday, January 19, 2024

Job Description

This position will provide direct support to the Office Manager.

Main Responsibilities

Primary focus is:

  • General upkeep and maintenance of the Sydney office.
  • Maintenance of Front of House.
  • Maintenance of Office Plants – liaising with 3rd party to organise replacements/maintenance services.
  • Organisation of Staff Lunches – liaising with 3rd party for daily lunches.
  • Upkeep of the staff kitchen and fridges – cleanliness and maintenance of food/drinks/coffee stock.
  • Maintenance of stationary.
  • Maintenance of APAC and AU phone lists.
  • Maintenance of domestic and international couriers.
  • Meeting Room management, including calendar/mailbox management.
  • Corporate Travel – flights and accommodation for staff.
  • Meeting Set-up and preparation, (e.g. agendas, presentation materials, minutes, Salesforce).
  • Liaising with Building Management and external contractors with service requests relating to office/WHS issues.
  • Sales & Relationship support (e.g. reservations, travel, presentation materials, minutes, Salesforce).
  • Internal event support (e.g. monthly drinks, team bonding exercises, catering, quarterly events, annual staff parties).
  • Assisting the wider team and office when required (e.g. Lunch & Learns, project management).
  • Monthly reconciliation of AMEX and staff expenses.
  • Maintenance of mailboxes – admin, meeting rooms, etc.
  • Maintenance of petty cash.
  • Management of the Reception phone – field calls and messages to staff.
  • General ad-hoc support

Experience and Skills

  • Team oriented, possesses good interpersonal and communication skills to be able to work both autonomously and in a collaborative team environment.
  • Strong project management skills with the ability to set the agenda, coordinate multiple projects and deliver agreed outcomes in timely manner.
  • Maturity to determine and delegate workload and to be the glue to stick the team together.
  • Proficient in use of Excel, PowerPoint, Word, and Outlook applications.
  • Exceptional attention to detail.
  • Strong team player who is proactive in generating team engagement and increasing collaboration within the team. Must have the ability to be flexible, adaptable, and comfortable in both a fast-paced and quiet environment.

#LI-JS1


Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a @cboe.com email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.