Job Description

This position will provide direct support to the Office Manager.

Main Responsibilities

Primary focus is:

• General upkeep and maintenance of the Sydney office.
• Maintenance of Front of House.
• Maintenance of Office Plants – liaising with 3rd party to organise replacements/maintenance services.
• Organisation of Staff Lunches – liaising with 3rd party for daily lunches.
• Upkeep of the staff kitchen and fridges – cleanliness and maintenance of food/drinks/coffee stock.
• Maintenance of stationary.
• Maintenance of APAC and AU phone lists.
• Maintenance of domestic and international couriers.
• Meeting Room management, including calendar/mailbox management.
• Corporate Travel – flights and accommodation for staff.
• Meeting Set-up and preparation, (e.g. agendas, presentation materials, minutes, Salesforce).
• Liaising with Building Management and external contractors with service requests relating to office/WHS issues.
• Sales & Relationship support (e.g. reservations, travel, presentation materials, minutes, Salesforce).
• Internal event support (e.g. monthly drinks, team bonding exercises, catering, quarterly events, annual staff parties).
• Assisting the wider team and office when required (e.g. Lunch & Learns, project management).
• Monthly reconciliation of AMEX and staff expenses.
• Maintenance of mailboxes – admin, meeting rooms, etc.
• Maintenance of petty cash.
• Management of the Reception phone – field calls and messages to staff.
• General ad-hoc support

Experience and Skills

• Team oriented, possesses good interpersonal and communication skills to be able to work both autonomously and in a collaborative team environment.
• Strong project management skills with the ability to set the agenda, coordinate multiple projects and deliver agreed outcomes in timely manner.
• Maturity to determine and delegate workload and to be the glue to stick the team together.
• Proficient in use of Excel, PowerPoint, Word, and Outlook applications.
• Exceptional attention to detail.
• Strong team player who is proactive in generating team engagement and increasing collaboration within the team. Must have the ability to be flexible, adaptable, and comfortable in both a fast-paced and quiet environment.

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Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a @cboe.com email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.